Private Tennis Coaching – Client Agreement & Cancellation Policy

Company Name: Wine Country Tennis Coach Name: Kyle Cuddy
Contact Info: 707-227-7545; winecountrytennis@gmail.com

Client Agreement

This agreement is made between [Client Full Name] (hereafter “Student”) and Wine Country Tennis (hereafter “Coach”) for the purpose of individual or small group tennis instruction.

Services Provided:

  • One-on-one or small group tennis coaching for beginners through advanced players.

  • Sessions conducted at Napa Valley College, unless otherwise agreed.

Rates:

  • Private Beginner Lesson (1 hour): $60

  • Private Intermediate Lesson (1 hour): $70

  • Private Advanced Lesson (1 hour): $80 per person

  • Small Group (3–4 players): $50 per person

  • Payment is due: at time of booking / before lesson / at the end of each session / monthly.

Cancellation & Rescheduling Policy

We understand that life happens! To respect everyone's time, please review the cancellation terms below:

  1. Cancellation Notice:

    • Cancellations must be made at least 24 hours in advance to avoid a cancellation fee.

    • Cancellations made with less than 24 hours' notice will be charged 100% of the session fee.

    • Exceptions may be made for emergencies or weather-related issues at the coach’s discretion.

  2. No-Shows:

    • If the client does not show up to a scheduled session without notice, the session is forfeited, and payment is required in full.

  3. Weather Policy:

    • If a lesson is canceled due to unsafe weather conditions (e.g., rain, extreme heat), there is no fee and the session will be rescheduled.

  4. Rescheduling:

    • Clients may reschedule without penalty with 24+ hours’ notice, subject to availability.

  5. Coach Cancellations:

    • If the coach cancels a lesson for any reason, the client may receive a full refund or credit toward a future session.

Liability Waiver

By signing this agreement, the Client agrees to release the Coach and any associated facilities from any liability for injuries, damages, or losses incurred during or as a result of the coaching sessions. The Client understands and accepts the risks associated with physical activity and sports participation.

Agreement Duration & Termination

This agreement is ongoing and may be terminated by either party with written notice. Outstanding fees for completed lessons must be paid upon termination.

Client Acknowledgment

I have read, understood, and agree to the terms stated above.

Client Signature: _______________________
Date: ___________________

Coach Signature: _______________________
Date: ___________________